How an Intranet Software Can Lower Stress on Employees at Workplace

Thinking about your employees’ well-being goes a long way in establishing an employee-centric workplace where teams feel motivated. However, this lengthy process requires consistent efforts and continuous technological adaptions to smoothen employee experience, performance, and recognition. Add to that changing trends in the employment industry.

The Intranet software systems are one such technological innovation that can help organisations lower stress on their employees. You can consider taking an intranet free trial today to witness how these software systems are capable of turning tables. These systems are customisable to meet the needs of organisations and can streamline everyday operations. 

Here are some ways an intranet can lower stress and boost productivity at work:

1) It enables companies to introduce flexibility at work and create a more accommodative workspace 

Intranet systems can help implement flexibility in working arrangements, particularly in digital workspaces wherein employees work remotely or in a hybrid model. The system brings together shared calendars, access to collaborative workspaces, and task management tools to have cross-platform teams working together.

This will allow employees to manage their time and work more efficiently while being in the loop about recent project developments. Such flexibility at work will reduce stress and improve overall productivity. As intranet software is customisable, you can further add features that suit the nature of the industry the best. Additionally, intranet software can be accessed from desktops, tablets, and phones (iOS and Android).

2) Simplifies the onboarding process and educates new employees about systems that are followed

A solid onboarding process is instrumental in preparing new employees to be an integral part of the current workforce. It equips them to be able to adapt to the new working environment over time without difficulties. Adequate training, education, and support allow the new joiners to take on challenges with confidence. 

Intranet software allows organisations to share knowledge, tools, and other resources that can help familiarise employees with the system, company policies, and other relevant topics. This saves time for the human resource and training departments without any compromise to the quality of training being offered. 

3) It makes communication easier and reduces time spent in meetings

Intranet software, by virtue of smooth information sharing (receiving and responding), supporting team collaboration, and encouraging engagement, can simplify and streamline communication. With this, it becomes easier to keep track of information flow, have the latest updates handy, and be able to provide constructive feedback. The cohesive and inclusive nature of the intranet software ensures every important detail is discussed and communicated across involved teams and departments. It also reduces the margin of error, fast-tracking production and implementation cycles. All this while also taking away chunks of work-related stress from many processes. 

4) Helps in redefining the organisational culture and inculcating values more effectively

As intranet software streamlines and boosts clear communication cycles, the systems make it possible for open feedback channels and transparent rewards & recognition for employees. These platforms can be used for the smooth roll-out of feedback forms and for keeping an eye on the engagement metrics. Additionally, the feature of task management and tracking helps identify the performing assets and if any additional resources are needed. Furthermore, intranet platforms come with social features like employee spotlight, chat, and rewards. These features are excellent for continuously reiterating organisational values and principles.

5) It keeps all documentation under one roof, making it accessible to everyone

Intranet software is usually cloud-based and can store a plethora of documents and resources. This way, documents can be made available in hierarchical order, allowing selective access throughout the organisation. Be it reporting, feedback forms, or project updates, having a common place to upload these and knowing the extent of access eliminates the need for sending crucial, sensitive data over email, adding to peace of mind. It also makes retrieval of data hassle-free.

Concluding thoughts

With modern intranet software solutions, it is becoming increasingly easier for organisations to connect with their employees better and offer them a rich, satisfactory working environment. These platforms play a vital role in streamlining communication, task management, and tracking while also being a host for all the important documentation.

Other notable benefits of using intranet software include providing clarity on organisational policies and levels, boosting recognition and reward, encouraging knowledge sharing, and reducing emails and meetings. If your organisation is looking to make work more seamless and stress-free for your employees, an intranet software solution is a worthy investment to try!

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